Council of Graduate Student Minutes for the 28 June 2002 Meeting
I. Delegates in Attendance: Bailey, Breseman, Burkart, Dashner, Eaton, Foster, Glowacki, Gupta, Kosnik, Long, McGuire, Robles, Scheiderer, Shi, Sosnoskie, Stone.
II. Call to Order
3:34 Briggs call to order.
III. Approval of Minutes
D. Burkhart motion to approve
of meeting minutes. Motion seconded. Motion approved.
IV. Delegate Issues and Concerns
A. No Show Fee Policy at Wilce Health Center. If "no show" client billed $10 b/c no cancellation or 15 minutes tardy. Students are being billed for appointments that have been cancelled, but secretary, etc. did not relate this to administration. Has this policy affected other graduate students? Students have been told about policy ex post facto. Is this policy seen anywhere in writing? A sign has been posted on the Wilce Health Center door.B. Library instituting a new fine system on recalled books: approximately $10/day.
These are books that the library has people waiting for and are requesting their return. How do people feel about this? People going overseas are unable to return their books in a timely fashion. How are students typically notified? Notified by e-mail, unless you register to receive paper notice. Currently the fine is $1/day. How does the policy work? Guaranteed book for 3 weeks and have 5 business days to return the book. Fine is not charged unless they are more than three months late and if you do not try to renew. The amount seems extreme and is there a way to target those that are violating this policy exclusively? Ten dollars a day could be effective? D. Stone: What about going to academic conferences and returning to find a large fee? D. Scheiderer: Is there an appeal process that will accompany this policy. Laissegne: Will faculty be penalized also? Faculty and students should be penalized equally because research done by both parties is extremely similar. D. Triplett: The possibility of elongating the five days? D. Breseman: If you go out of town, can you get an exemption from the return policy? D. Stone: Can they confirm that you have been notified of the return date?
C. Briggs calls five-minute recess for pizza!
D. Briggs recalls meeting to order 4:00.
E. Welcome week activities.
G-QUE report asking that CGS create activities for Welcome Week more suitable for graduate students. What does the council think? Evenings at Woody's? Live acoustic guitar? Many international students would like help in registering, housing, etc. A few orientation programs exist, but are not entirely helpful. D. Stone: Pub in basement area of student center the first week, and this continued throughout the year in the same location. D. Gupta: International students are concerned with local amenities: grocery, Wal-Mart, etc. Also what buses to take to nearby venues. D. Warren: Concerns with being new to the community and a great way to become familiar and involved is through volunteer work. D. Hodak: Should volunteer organizations be asked to sponsor tables at orientation? Briggs: Would there be specific events that would appeal more greatly to graduate students? Student visitor center takes visitors on tour. D. Long: An introduction to the Arts. An introduction to intramural sports by having a day for different sports and create intramural teams from these early events. D. Stone: Give graduate students a more historical and traditions tour of OSU. D. Hodak: Columbus Crew game. Possibly a tail-gate party. D. Sosnoskie: Tours for graduate students only that are smaller in number.
F. 2002-03 Council Agenda.
Briggs: What goals should CGS be attacking this year? Tax issues concerning stipends and tuition waivers are difficult to resolve in the tax office on campus. There should be a tax issues work shop in order to resolve these problems. D. Stone: Protect the financial well being of the graduate student population. D. Long: Not only protect financial well-being but also have a research groups that investigate fellowship, assistantship policies on other campuses. D. Foster: Elect member to work with women's policy issues and expand opportunities in the environment for women graduate students. D. Clark: Student health insurance - continuing to expand coverage paid for by the university. D. Robles: COTA, renegotiating the agreement; what the future of CABS is going to be; USG wants COTA fee to cover some of CABS, referendum in fall 2003; CGS input and recommendation to COTA agreement. Track with different Teaching Assistantships and appointments with how much people are actually working; how many hours and how over worked people are in different and within different departments. D. Scheiderer: Faculty/Grad students need to increase presence on campus. D. Stone: get departments more involved in getting the word out; forwarding e-voice. D. Triplett: Participation in any organization is highly frowned upon by certain faculty. Takes away from research which is faculty currency; cultural - ivory tower students should have no say in addressing or raising concerns. D. Pirone: Election year, good report from legislative affairs; testifying and giving info on impact of funding cuts.
G. Elections: turn meeting over to Vice President
Candidates:
1. Candidate Ed Lasseigne: Treasurer for CGS the last year and chair of CSA allocations committee; executive committee of CGS; hard working; look out for interests of graduate students; particularly for humanities grad students
2. K. Hodak: presented information regarding Candidate John Gatiss
3. J. B. Cormier: Spoke for Deni Porej as a candidate for RGC Biological Sciences
Stone: A problem with an absent candidate because RGC is the most important position that is elected.
V. Old Business: None
VI. New Business:
A. Act 0203-SU-001 An Act Concerning 2002-2003 Meeting Dates.
1. D. Stone moved to pass resolution
2. Robles seconded motion
3. No discussion
B. Act 0203-SU-02 An Act Concerning the 2002-03 Standing Committees
Briggs: It reduces the number of committees and expands the purpose of one. Missing committees-Governance, Outreach and Engagement, International Concerns. Provost said that the Exec Committee was rather large and unwieldy. International Concerns has only been a separate committee for a short time. It used to be considered part of Diversity. Further, some of the objectives of Diversity committee would be addressed by Academic and HR Policy. Want Academic and HR Policy to address all issues of grad students-funded, unfunded, minority, and international students. Governance was solely used to keep Allyson Lowe on executive committee. No longer having Allyson means we don't need to have committee. Out Reach and Engagement has been very difficult to find a chair. With a chair last year, the amount of activity didn't justify a committee. The Campus Events Committee has changed to Events Committee to handle both campus events and out reach and engagement type events.
Moved: Delegate Stone
Second: D. Breseman
Gupta: What happens to old committees?
Voice vote: motion carries
Briggs: next items of new business are only being read today.
C. Act 0203-SU-003 An act concerning 2002-03 Budget
Any questions?
Why isn't there a carryover projected?
Briggs: We want to be as fiscally responsible as possible and have a balanced budget. Budget will be readdressed in the Fall after goals and priorities are set at the retreat.
D. Scheinderer: What about the budget for refreshments?
Briggs: Yes, a refreshments line has been allocated. It is within the refreshments policy.
D. Stone: Is it ethical to fund pizza and soda?
Briggs: We have had extensive discussion on this issue.
Daniels: Attendance has been very poor since refreshments were not offered. Although it is best not to bribe people to come.
D. Stone: A way to get clean money that does not come from the state.
D. Scheinderer: To get them here to work effectively.
D. Bailey: D. Stone is able to find alternative funds for refreshments
D. Foster: Directs D. Stone to review notes and rationales on why we have refreshments and do your own research. Refreshments are standard protocol not just for OSU but Ohio Board of Regents, and other organizations. Amount of money spent at the State level.
D. Stone: With all due respect, I am a new delegate and I think this is an appropriate time. I will gladly go through the previous recorded statements. I am not attempting to derail the meeting.
Briggs: Take a look at the notes on the CGS webpage.
D. Stone: We lost 77 funded positions. Is it really right we spend $5,000 for refreshments?
D. Lasseigne: Not all money is from the State. WE have a $500,000 endowment.
D. Triplett: Appreciate D. Stone's right and dissent. Disappointed by the response to the dissent. Don't want to see dissent choked off.
Briggs: You may make a motion.
D. Stone: I will review history before making an amendment.
D. Act 0203-SU-004 An Act Amending the Bylaws Concerning Quorum at Executive Committee Meetings
Briggs: Old Constitution had quorum at 4 which could be 4 officers. I led the change to current quorum. But it was a bit too restrictive in that we were not able to have a meeting because we had 4 officers and 3 committee chairs. The change will be 7 voting members.
J. Pirone: How many members are on Exec?
Briggs: If all seats are filled, then there will be 20 members and 7 is approximately a third of exec.
VII. New Business
Briggs: is there any new business? Hearing none, we will move on to committee reports.
D. Broz: E-Voice will be coming out over the summer. Please help with continuity and establish someone who will be responsible for distributing the E-Voice.
A. Briggs: Introduces the Committee Chairs for next year.
D. Scheinderer: Is the pool of money increasing as the applicant pool is the amount of money increasing?
Daniels: No.
Briggs: We use all of our endowment money interest at $25,000.
VIII. Officer Reports:
Lassaigne: Jamie will be giving report at next meeting. I did this report. Received check off funds of about $500 for summer quarter. $4,500 went for the Research Forum proceedings. Spring picnic funds have not all cleared. Any questions?
Briggs: Cristine Masters had to depart to DC. She will not be with us until September due to summer travels.
Briggs: Report: Ed Jennings has been named as interim president. He was president from 1981-1990. A building has been named after him recently. Search committee thinks that the search will be concluded by January 2003. Please go to web site if you are interested in search and have any comments on it. Jennings has e-mailed me because he wants to meet with student government presidents. HR and Academic Policy Chair is needed. International student regulation system. Had a meeting after the Lantern Article contacted International Education, provost and others. What is going on regarding academic freedom and civil liberties. Attended information meeting. Don't know what the guidelines/regulations are. University is taking a proactive approach about the guidelines by sending letters expressing opinion on the proposed guidelines. Data collection deadline is Jan. 30, 2003. The university officials are committed to doing what is right for education and the students. There is a binder of information in the CGS office. Please come and review it. Benefits increase is higher than expected. Students who are returning should see stipends increase. In general we are trying to get committees filled. Senate is the highest priority. We have 10 seats and only have 4 filled. Senate orientation is in September.
IX. Meeting adjourned at 5:32 p.m.
Respectfully submitted by,
Cristine Masters, CGS Secretary and
Kerry Hodak, CGS Vice President
Warning: Unknown(): Unable to access 3;/usr/local/webs/SESSION/cgs in Unknown on line 0
[an error occurred while processing this directive]