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ACT 0203-WI-025

An Act Establishing a Standing Rule for the Professional Development Fund

Author: Mike Daniels, PDF Chair (daniels@ling.osu.edu)

Sponsor: The Professional Development Fund Committee

Passed March 7, 2003

Section 1. The purpose of this act is to establish a standing rule for the operation of the CGS Professional Development Fund.

Section 2. Pursuant to Article XI of the CGS Constitution, the following Standing Rule shall take effect immediately upon approval at a regular meeting of the Council of Graduate Students:

Purpose. The purpose of the Professional Development Fund (PDF) is to provide travel grants to qualified graduate students, fostering their professional development by allowing them to present their research at domestic and international conferences. The PDF sets itself apart from other funding sources in that it recognizes graduate students for their service to the University and to the wider community.

Committee Composition. The PDF committee shall consist of:

  • A chair, appointed by the CGS President
  • At least four students
  • At least two faculty members, nominated by the CGS Advisor

A combination of students and faculty members from at least three colleges shall constitute a quorum for any individual judging round.

Judging. The PDF is a competitive program, and as such, no more than forty percent of the applications received in a given year may be funded. Each quarter, applicants shall apply using a form approved by the PDF committee that takes into account at least the following factors:

  • The applicant's ability to convey the importance of the research being presented
  • The relevance of the proposed presentation to the applicant's professional development
  • The applicant's service to their department, the University as a whole, and the wider community
  • Faculty statements of support for the applicant's research
The PDF committee has final authority over both the selection of recipients as well as the amount awarded to each recipient. The committee's decisions cannot be appealed.

Eligibility. Applicants must satisfy at least the following criteria to be awarded funding:

  • They must be graduate students in good standing with the graduate school and their program.
  • The application must be submitted prior to conference attendance.

Allowable Expenses and Reimbursement. All PDF awards are paid out as reimbursements. All relevant university policies shall be observed in determining allowable expenses. Reimbursement shall not occur until the recipient has provided CGS with both an acceptable form of proof of conference presentation and acceptable receipts.
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