Act 0304-SP-020

An Act Establishing a Standing Rule on Co-Sponsorship of Events

Author: Kerry M. Hodak, Vice President (hodak.2@osu.edu)

Approved 4 April 2004.

Section 1. The purpose of this act is to establish a standing rule providing guidelines for organizations seeking co-sponsorship of events by the Council of Graduate Students.

Section 2. Pursuant to Article XI of the CGS Constitution, the following Standing Rule shall take effect immediately upon approval at a regular meeting of the Council of Graduate Students:

Purpose. The purpose of co-sponsorship is to broaden the opportunities of graduate students by enabling groups such as University departments, student organizations, and non-university groups to partner with the Council of Graduate Students to provide graduate students with unique educational, cultural, and social opportunities. Co-sponsorship is more than just a cash subsidy and should entail a partnership in resources and planning between the Council and the requesting organization.
Application Requirements. The organization seeking co-sponsorship must provide the following information to an appropriate standing committee of the Council (not including the Executive Committee):

an explanation of the event, focusing on the benefit to graduate students at Ohio State;
the event's budget;
the list of other confirmed and expected co-sponsors;
the specific dollar amount desired from CGS, not to exceed $500;
an explanation of how CGS will be involved in the event;
the number of volunteers that CGS will be expected to contribute to the planning committee and to the event itself;
the methods that will be used to assess the event;
the means by which CGS will be recognized as a co-sponsor of the event; and
the anticipated number of graduate student participants at the event.

Guidelines for Committee Approval of Co-Sponsorship. The standing committee that receives a request for co-sponsorship shall take the following factors into account when reaching a decision on co-sponsorship:

the expected impact of the event on graduate students;
the event's relevance to the committee's goals and objectives;
the opportunity for substantial contribution to the planning and implementation of the event; and
the event's relevance to the overall goals and objectives of the Council of Graduate Students.

The standing committee may choose to provide non-monetary resources as the exclusive form of co-sponsorship of an event. The standing committee's determination is final and can only be appealed by a resolution to the Council of Graduate Students sponsored by at least five voting members of the Council explicitly stating the budget line that will provide the funding.
Eligibility. Applicants must satisfy the following criteria to receive monetary co-sponsorship:

In the case of a student organization (excluding Inter-Professional Council and Undergraduate Student Government), the organization must be registered and have exhausted all available Council on Student Affairs funding provided through the Student Activity Fee;
In the case of University departments or external organizations, the event must be primarily designed to serve graduate students; and
Events for which co-sponsorship is requested must fit within the overall goals and mission of the Council of Graduate Students.

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